Registration Request

A Registration Request is submitted by a logged-in user who wishes to join a project. The user can browse all projects with an active registration period and submit requests for one or more.

Individual vs. group request

The type of request depends on what the project's registration period allows.

Type	Description
Individual	A single person registers for the project
Group	Several people register together

Group request — two-step process

A group registration follows two steps:

1. Initial submission — the user provides the number of participants (non-nominative). The request is submitted with a headcount only.
2. Specification — once the admin moves the request to NEED_SPECIFICATION, the user provides:
   • The full identity of each participant
   • Optionally, more restrictive presence dates per participant (used for day variable price calculation)

Lifecycle

Individual registration

PENDING ──► ACCEPTED
        └─► REJECTED
        └─► CANCELLED

Group registration

PENDING ──► NEED_SPECIFICATION ──► CONFIRMATION ──► ACCEPTED
        └─► REJECTED
        └─► CANCELLED

Status descriptions

Status	Applies to	Description
PENDING	All	Submitted and awaiting review
NEED_SPECIFICATION	Group only	Approved pending participant details
CONFIRMATION	Group only	Participant details submitted; awaiting final approval
ACCEPTED	All	Definitively approved
REJECTED	All	Denied
CANCELLED	All	Cancelled

Cancellation rules

Actor	Condition
User	Can cancel while the request is still in a pending state — not after ACCEPTED or REJECTED
Project ADMIN	Can cancel at any time, regardless of status (including after ACCEPTED, to handle exceptional cases)

Requests across multiple projects

A user can submit registration requests for multiple projects simultaneously. When they do, they are asked to rank their requests by order of preference. This ranking is visible to project admins as informational context when reviewing requests.

Actions

User

• Submit a new request
• Edit their request (only while status is PENDING)
• Provide participant details and presence dates (when status is NEED_SPECIFICATION)
• Rank their requests across multiple projects
• Cancel their request (before ACCEPTED)

Project ADMIN

• Review incoming requests and see each requester's priority ranking
• Move a group request to NEED_SPECIFICATION
• Accept or reject a request
• Add a comment to a request
• Cancel a request at any time