Registration Period
A Registration Period defines when and how a project accepts registration requests. It is created and managed by a project ADMIN.
Purpose
Without a registration period, a project does not appear in the list of projects open for registration and cannot receive new requests.
Two distinct date concepts
A registration period carries two independent sets of dates, serving different purposes.
Registration window
The period during which users are allowed to submit registration requests.
| Setting | Required | Description |
|---|---|---|
| Window start date | No | From when registrations are open (open immediately if not set) |
| Window end date | No | Until when registrations are open (open-ended if not set) |
Project coverage
The portion of the project that this registration covers — i.e. the dates a registered participant is expected to attend.
| Setting | Required | Description |
|---|---|---|
| Coverage start date | No | From when the registration applies within the project (defaults to project start date) |
| Coverage end date | No | Until when the registration applies within the project (defaults to project end date) |
Other settings
| Setting | Required | Description |
|---|---|---|
| Audience | Yes | Who can register: individuals, groups, or both |
| Maximum registrations | No | The maximum number of accepted registrations |
| Fixed price | No | A flat fee applied once per registration |
| Variable price | No | A per-person fee multiplied by the number of participants |
| Day variable price | No | A per-person per-day fee multiplied by the number of participants and the number of days each is present |
Audience options
| Option | Description |
|---|---|
| Individual | Only individual registration requests are accepted |
| Group | Only group registration requests are accepted |
| Both | Both individual and group requests are accepted |
Pricing
The three pricing types can be combined. The total cost of a registration is the sum of all active portions:
| Portion | Calculation |
|---|---|
| Fixed | Charged once per registration, regardless of the number of participants |
| Variable | Rate × number of participants |
| Day variable | Rate × number of participants × number of days of presence per participant |
Example
For a camp with a day variable price of 10 € per participant per day:
- A participant present for 5 days contributes 50 €
- A participant present for 3 days contributes 30 €
Day variable price requires dates
The day variable price can only be calculated if at least one of the following has a defined date range: the registration period's project coverage or the project itself. Without any date reference, the number of days of presence cannot be determined.
The day variable pricing uses each participant's actual presence dates, which are collected during the NEED_SPECIFICATION step of a group registration and may be more restrictive than the coverage period.